Sync by vitalis

Picture your schedulers at their desks.

Spending hours building the week’s calendar. Tracking patient preferences, worker availability, visit frequencies, and travel distances all at once. And just when it feels done? A new order comes in and the whole schedule has to be reshuffled.

Illustration of a care coordinator working at a computer with a scheduling dashboard on screen

Vitalis Ray calendar view showing patients scheduled for visits on a selected day

Vitalis Sync notification alert reminding staff to reschedule an RN visit within the required interval

Studies show that inefficient scheduling can increase travel expenses by as much as 55%, leading to annual losses of up to $1.6 million per 1,000 patients.

Your hospice is a beacon of excellence. Why not use a smart scheduler to optimize your team’s schedules?

Sync was designed to solve this.

Built in partnership with hospice clinical leaders, medical directors, and HCHB operations experts, we’ve developed a tool that can:

Optimize

Minimize mileage and reduce travel times by automatically matching caregivers to patients based on location and workload.

Stabilize

Maintain continuity of care by keeping patients with the same caregiver throughout their hospice stay.

Recommend

Recommend the best-fit worker for each new patient order using location, workload, and preferences.

Schedule

Generate weekly optimized schedules, and reshuffle dynamically during the week when new visits are added.

30%

reduction in travel time and mileage — reported by Sync users

features

A closer look at our app:

Provider Matches

Recommendations that match the right provider to the right patient — factoring in preferences, routing, and mileage, so every assignment makes sense.

Schedule Optimized for New Disciplines

AI suggestions applied to visits from disciplines newly added for a patient — so every new order gets a smart schedule from day one.

Fully Optimized Schedule

AI suggestions applied to all visits across your entire schedule for a complete, reoptimized view of your support staff.

Patients

A complete, visual view of your patient census — with everything you need to understand each patient's care team, schedule, and preferences in one place.

Vitalis Sync provider matches screen suggesting registered nurses by discipline and location

Smart Choice

Best Mapping

Manual Assignment

Map View

Vitalis Sync schedule view optimized for new care disciplines

AI Optimization Mode

Search Bar

Drag & Drop

Patient Preferences

Original HCHB schedule view

Vitalis Sync fully optimized schedule calendar showing staff visit assignments

Full Reoptimization

Monthly Calendar View

AI vs. Original Toggle

Last Applied & Last Synced

Staff Schedule View

Patient Details

Add Preferences

Vitalis Sync patients list screen showing patient names, branches, EMR IDs, and visit notes

Search & Filter

Patient Census

Visual Schedule

IDG Care Team

Patient Preferences

Vitalis Ray illustration of a clinician working at a desk surrounded by motivational notes

Not just another system. Your system.

Sync helps make scheduling simple with clear recommendations. But you’re the one making the decisions approve, adjust, or decline with a click.

Feedback from the frontlines

Sync by Vitalis has made scheduling so much easier for us. It’s intuitive, helpful, and simple to use. I’ve been really impressed!

I’m really excited about this platform! It’s so user-friendly and intuitive. Everything feels smooth and easy to navigate, and I can’t wait to see what you tackle next—an EMR could be a game-changer!